Another Source

Operations Coordinator

ID 100413
Job Locations
US-CA-Redwood City
Stanford University

At a glance

Come celebrate 15 years with the Stanford Online High School! The Stanford Online High School (OHS) is an accredited, diploma-granting independent school, situated within Stanford University, serving students in grades 7-12. Stanford OHS is recruiting for 2 roles within their Business Office Admin team in Redwood City, CA: Business Operations Administrator AND Business and Facilities Administrator. In both roles, you'll have the opportunity to make a positive impact on the students, their families, and the staff/faculty. Don't miss out on these fantastic career opportunities. Learn more and apply today!

Description: What you'll be doing

Another Source’s client, Stanford University is recruiting an Operations Coordinator to join their team in Redwood City, CA.  Internally this role will be titled Business Operations Administrator. 


The Stanford Online High School (OHS) is an accredited, diploma-granting independent school, situated within Stanford University, serving students in grades 7-12. In recent years, the OHS has consistently been ranked by Niche as the #1 Online High School in America, and in the top ten for Best Private High School in America. The mission of OHS is to create a worldwide learning community of diverse, intellectually passionate students and teachers. Through vibrant seminars, the rigorous curriculum challenges students to reason analytically, think creatively, and argue critically. Beyond the classroom, collaborative extracurricular activities cultivate lasting relationships among students and teachers. The school’s supportive environment fosters independence, strength of character, and a lifelong pursuit of knowledge. 


Stanford Online High School is also the new home of Stanford Pre-Collegiate Studies (SPCS), which provides a diverse array of academic enrichment programs that take place during the summer and throughout the academic year to intellectually curious pre-college students from around the world.   


Learn more: 


About this role:  

The Business Operations Administrator will provide extensive administrative and operational support with minimal supervision for the business functions of the school,  including purchase, travel, reimbursement and scheduling. Reporting to the Associate Director of Business Operations, you will contribute to the overall success of the school by establishing priorities and identifying and resolving administrative problems, and providing hands-on assistance and guidance to the Business Office Admin team. You will manage and delegate administrative requests from other OHS offices and OHS instructors, and will handle complex travel reimbursements and financial transactions. As part of our friendly and collaborative team, you will also take the lead on proactively identifying business needs, researching and choosing solutions, analyzing historical financial and business trends, and examining current business practices to suggest improvements and opportunities. 


Your responsibilities include:  

  • Assist students and their families on behalf of the Business Office team in regards to identifying and resolving problems on business transactions. 
  • Oversee and/or process a variety of transactions for purchase, travel, reimbursement; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.  
  • Work with vendors for services; oversee the production and distribution of materials; administer logistics and event planning in collaboration with respective units in the school and its outreach programs. 
  • Communicate and clarify business, finance, travel, and reimbursement policies, both in reply to queries and proactively as policies are updated or new staff join OHS. Compose or draft school-wide communications and reminders in support of the Business Office and other departments at OHS.  
  • Plan and schedule calendar(s) for school events with limited consultation, resolve calendaring conflicts. 
  • Ensure compliance of business transactions with unit, university, and sponsor policies. 
  • Create complex reports and spreadsheets on business transactions which may utilize specialized software and systems. 
  • Coordinate and monitor routine maintenance services completion.  Plan and coordinate office moves and/or minor renovation projects. 


To be successful in this position, you will bring:  

High school diploma and four years of administrative experience, or combination of education and relevant experience. 

  • Advanced computer skills and demonstrated experience with office software and email applications. 
  • Demonstrated success in following through and completing projects. 
  • Excellent organizational skills and attention to detail. 
  • Strong verbal and written communication skills. 
  • Excellent customer service and interpersonal skills. 
  • Ability to prioritize, multi-task, and assign work to others. 
  • Ability to take initiative and ownership of projects. 
  • Ability to routinely and independently exercise sound judgment in making decisions. 


To be considered, please submit a cover letter and résumé along with your online application. 


Why Stanford is for You 

Imagine a world with limitless connections and access to knowledge. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: 

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.  
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources. 
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. 
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.  
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! 


Another Source works with their clients, on a retained project basis, to maximize the recruiting process.   


*Visa sponsorship is not available for this position. All candidates must be eligible to work in the U.S. 

*This position is based in Redwood City, CA. Due to the COVID-19 pandemic employees are currently on a temporary work from home status. This position will be required to perform duties in person on campus, at a later date.  

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. 

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law 


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