Are you a highly organized professional who thrives in a mission-driven environment? CSU Dominguez Hills Toro Auxiliary Partners (TAP) is seeking an Executive Assistant to support the Executive Director and Senior Leadership team while serving as a key liaison to the Board of Directors. This role, located in Carson, CA, offers unmatched work-life balance, including 5 weeks of vacation, 13 paid holidays, and generous sick leave—all in addition to a competitive benefits package! If you excel in executive support, board management, and confidentiality, this is your opportunity to make an impact at a dynamic, diverse institution.

Another Source’s client, California State University, Dominguez Hills, is recruiting an Executive Assistant to join their Toro Auxiliary Partners team. 

The California State University, Dominguez Hills Toro Auxiliary Partners (“TAP”) is a non-profit organization serving as a partner of the California State University, Dominguez Hills (CSUDH) to provide supplemental services that enhance core academic programs which are an integral part of the University’s educational mission. CSUDH is a highly diverse, metropolitan university primarily serving the South Bay area of Los Angeles County. 

Learn more about TAP: https://www.csudhauxiliarypartners.org/ 

TAP offers tremendous personal and professional growth opportunities, in addition to competitive compensation and a highly attractive benefits program, including employer-sponsored health, dental vision, life insurance, retirement program and vacation pay.   View more about the benefits: https://www.csudhauxiliarypartners.org/post/employee-benefits 

Expected salary range for this position is $58,987 – $71,000 depending on experience.   

About the role: 

Reporting directly to the Executive Director, the Executive Assistant is a pivotal role in providing high-level administrative support to the Executive Director as well as the Senior Leadership team. This individual will also act as a liaison to the Board of Directors. The position requires a proactive and highly organized professional who thrives in a mission-driven, results-oriented, and community-focused environment. The ideal candidate will demonstrate exceptional judgment, adaptability, and a keen ability to balance priorities across multiple stakeholders, including senior leadership. Professionalism, discretion, and the capacity to manage sensitive information will be essential in this position.   

Essential Duties and Responsibilities: 

• Primary Executive and Senior Leadership Support - Acts as the primary support for the Executive Director and the Senior Leadership team, handling all communications and ensuring seamless operations for leadership activities. This includes calendar management, meeting coordination, and responding to the needs of the Senior Leadership team.  

• Administrative Support for Executive Director - Provides administrative support to the Executive Director including preparing documents, reports, presentations, and coordinating travel arrangements. Handles expense reporting and ensures the timely execution of all administrative tasks.  

• Advanced Calendar and Meeting Management - Manages complex schedules for both the Executive Director, including resolving scheduling conflicts, coordinating meetings, and ensuring optimal time management for all parties involved.  

• Event Coordination - Collaborates with the Executive Director to plan and organize internal events such as staff meetings, retreats, workshops, and leadership team gatherings, ensuring all logistical needs are met.  

• Board Relations Management - Manages all aspects of board relations, from meeting logistics and documentation to supporting governance functions and ensuring compliance with organizational bylaws and relevant regulations.  

• Budget and Financial Support - Assists the Executive Director in preparing financial summaries, tracking expenditures, and coordinating budget meetings, aligning administrative work with organizational financial goals.  

• Special Projects and Research - Works closely with the Senior Leadership team on special projects, providing research, analysis, and recommendations that are aligned with organizational strategies and goals.  

Minimum Qualifications and Experience:  

• Bachelor’s degree in Business Administration, Communications, or related field required.  

• Minimum of three to five years of experience in providing administrative support to executive-level staff, preferably within a non-profit organization. Experience in support senior leadership or board governance highly preferred.   

• Advance proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Adobe Suite. Experience with project management software and higher education systems is desirable.   

What Knowledge, Skills and Abilities You Will Bring to the Team:  

• Demonstrated ability to prioritize multiple tasks seamlessly across various senior leadership roles with attention to detail and accuracy.  

• Strong interpersonal skills and the ability to build relationships with stakeholders, including the Senior Leadership team, board members, staff, and external partners.  

• Exceptional written and verbal communication skills, ensuring clarity and professionalism when supporting the leadership team.  

• Proactive in identifying challenges faced by senior leadership and offers solutions, ensuring effective problem resolution across leadership activities.  

• Demonstrates the highest level of confidentiality and discretion in handling sensitive information related to both the Executive Director and Senior Leadership.  

• Ability to support the evolving needs of senior leadership in a fast-paced, dynamic environment with competing priorities.  

Equal Employment Opportunity: 

The TAP is an Affirmative Action/Equal Opportunity Employer and does not discriminate against persons on basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex sexual orientation, covered veteran status, or any other protected status. 

EEO/AA/Disability/Veterans: 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may contact the TAP Human Resources Office at (310) 243-1070. 

Another Source works with their clients, on a retained project basis.  We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us. 

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