• Partner closely with senior leadership to keep operations running smoothly
• Manage complex scheduling, communications, and high-profile events
• Coordinate with departments across campus and handle confidential information with care
• Contribute to a mission-driven, collaborative Advancement team

• 6+ years of administrative experience (academic or advancement preferred)
• Exceptional organization and communication skills
• Tech-savvy with Microsoft Office and CRM tools (Salesforce experience a plus)
• A proactive, professional, and team-oriented mindset

• Location: Claremont, CA (on-campus role)
•  Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.

• You’ll join a collaborative, inclusive community that values excellence, innovation, and integrity — all within a stunning campus setting in Southern California.

Another Source’s client, Pomona College, is recruiting an Executive Assistant to the Vice President for Advancement to join their team on campus in Claremont, CA. 

About the Opportunity 

Pomona College is seeking an Executive Assistant to the Vice President for Advancement to provide high-level administrative, clerical, and organizational support to both the Vice President for Advancement and the Campaign Director. This full-time position plays a vital role in supporting the College’s fundraising, alumni engagement, and advancement initiatives. 

As a central member of the Advancement Division, the Executive Assistant ensures the smooth operation of the Office of the Vice President by managing calendars, communications, travel logistics, confidential records, and divisional events. This position requires discretion, attention to detail, professionalism, and the ability to represent Pomona College and the Advancement Division effectively when engaging with internal and external stakeholders. 

Key Responsibilities 

- Provide comprehensive administrative and clerical support to the Vice President for Advancement and Campaign Director. 
- Serve as the primary liaison for the Office of the Vice President and coordinate communications across the Advancement Division. 
- Manage complex scheduling for the Vice President, including meetings with donors, campus partners, executives, and dignitaries. 
- Prepare and organize meeting agendas, materials, minutes, and presentations. 
- Oversee travel arrangements, process reimbursements, and reconcile related expenses. 
- Monitor and track departmental budgets, expenditures, and assist in annual fiscal planning. 
- Support the preparation of materials for the Pomona College Board of Trustees and Advancement committees. 
- Coordinate logistics for divisional events such as retreats, celebrations, and staff meetings. 
- Maintain confidential donor records and departmental filing systems. 
- Respond to inquiries, process mail, handle invoices, and manage office supplies and equipment. 
- Collaborate with the Office of the President and other departments on behalf of the Vice President and Campaign Director. 
- Participate in special projects and provide administrative support for Advancement Division initiatives. 

Qualifications 

Education: 
Associate’s degree required, or an equivalent combination of education and experience. 
Bachelor’s degree in marketing, fundraising, business, or a related field preferred. 

Experience: 
Minimum of six (6) years of progressively responsible administrative experience, preferably supporting senior leadership in an academic or advancement setting. 

Skills & Abilities: 
- Exceptional organizational and multitasking abilities with a high level of attention to detail. 
- Strong written and verbal communication skills, with the ability to handle sensitive information discreetly. 
- Proficiency in Microsoft Office Suite and database management systems (Salesforce experience preferred). 
- Ability to prioritize and manage multiple projects in a fast-paced environment. 
- Professional judgment, diplomacy, and the ability to navigate complex and confidential situations. 
- Strong interpersonal and relationship-building skills across diverse internal and external constituencies. 
- Proactive problem-solving mindset and ability to work both independently and collaboratively. 

Why Pomona College? 

Join Pomona College, one of the nation’s premier liberal arts institutions and a member of The Claremont Colleges consortium. Pomona is committed to fostering academic excellence, equity, and a collaborative community that prepares students to lead and make a positive impact in the world. 

Pomona College offers: 
- Competitive compensation and comprehensive benefits package 
- Professional development opportunities and a supportive team environment 
- A mission-driven culture that values integrity, inclusivity, and innovation 
- A beautiful campus setting within the vibrant academic community of Claremont, CA 

Learn more about Pomona College: https://www.pomona.edu 

Position Details 

- Title: Executive Assistant to the Vice President for Advancement 
- Department: Advancement 
- Salary: $35-$38.93 hourly.   
- Work Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m. (occasional evenings and weekends as needed) 

Another Source Insight 

Another Source works with their clients on a retained project basis. As you review this posting, please do not self-select out if you do not meet every qualification. No one is 100% qualified—we encourage you to apply and share your story with us. 

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