Another Source

Procurement Analyst

ID 10010
Job Locations
CSU Stanislaus

At a glance

Are you a procurement professional looking for a new opportunity to demonstrate your expertise? Stanislaus State is hiring a Procurement Program Specialist to join their team in Turlock, CA! The Procurement Program Specialist will provide administrative and/or program leadership in a large and/or complex organizational unit with broad impact. Don't miss out on this fantastic higher education opportunity for impact! Learn more and apply today.

Description: What you'll be doing

Another Source’s client, California State University, Stanislaus, is recruiting Procurement Program Specialist to join their team in Turlock, CA.  


Here’s a little about California State University, Stanislaus and the position they are recruiting for:  


Stanislaus State serves a diverse student body of more than 10,000 and enjoys an ideal location in the heart of California’s Central Valley, a short distance from the San Francisco Bay Area, Monterey, Big Sur, and the Sierra Nevada. The campus is located in the City of Turlock, a community that prides itself on its small-town atmosphere, clean living space, excellent schools and low crime rate. The campus itself is a beautiful, park-like setting, shaded by hundreds of trees and graced by ponds, trickling streams and waterfalls. The picturesque campus offers moments of peace and relaxation to busy students, faculty, and staff. 


Stanislaus State is part of the California State University, a 23-campus systemacross California. With more than 400,000 students, it is the largest, the most diverse, and one of the most affordable university systems in the country. 


The CSU offers a premium benefit package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. 


CSU Stanislaus State  

CSU Stanislaus State, Employee Benefits 

CSU Stanislaus State, Campus Life 



Is This Job for Me?  

Under the general direction of the Procurement & Contract Services Manager, the Procurement Program Specialist shall provide administrative and/or program leadership in a large and/or complex organizational unit with broad impact. Required to assess, formulate, and evaluate the impact of recommended or implemented policies from a strategic and operational perspective. Work requires regular participation in planning and development activities and, as required, independent determination of methods to meet programmatic or administrative goals. Specifically, incumbent shall administer the campus P-Card Program and e-procurement programs involving a wide range of procedures using initiative and judgement in analyzing information and determining a course of action while meeting the requirements established within the various applicable CSU policies. 


Job Duties:  


  • Review and process P-Card (procurement/credit card) applications and distribute procurement cards to cardholders. 
  • Issue and maintain P-Card forms, guidelines and policies and procedures in accordance with applicable regulations, policies and procedures.  
  • Maintain cardholder database, securing card account numbers and develop paperless processes.  
  • Develop, conduct, and track all training for cardholders, approving officials, financial officers, and departmental card administrators.  
  • Interact with bank to add, change, and terminate cardholders.  
  • Answer questions and solve problems pertaining to the program including assisting cardholders with disputes and decline issues, updating cardholder approving official, processing account limit changes, and addressing general questions.  
  • Act as liaison between departments and US Bank Manage flow of information into Access Online (US Bank's reporting tool) by: creating reports, making changes as necessary to card limits by following signature authority guidelines and retaining backup documentation, deactivating accounts.  
  • Perform monthly transaction audit and analyze all P-card reconciliation statements for compliance to regulating policies and procedures, including required use tax, assets, signature policy, prohibited purchases, required justifications, missing or insufficient documentation, split charges and communicate policy exceptions to cardholders and departments.  
  • Maintain audit tracking log for cardholder suspensions, re-training, or other cardholder action as required by campus policies and procedures.  
  • Prepare monthly, quarterly, and ad-hoc reporting.  
  • Maintain documentation related to P-Card program in accordance with applicable record retention requirements.  
  • Serve as contact for P-Card audits and documentation requests.  
  • Work with US Bank and department systems analyst/programmer to resolve technical support issues and/or questions.  
  • Coordinate and administer campus office supply contract, CSUBUY Marketplace, and Amazon Business.  


What Will Make You Successful?  


Minimum Qualifications:  


Education: A bachelor's degree and/or equivalent training OR a combination of education and experience which provides the required knowledge and abilities.  

Experience: Minimum of five years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. 

Preferred Qualifications:  


  • Demonstrated experience in government or public education institution.  
  • Experience with CSU policy and procedures.  
  • Bachelor's degree in business administration, purchasing, accounting.  
  • Equivalent to two years of program administration experience with programs such as credit card programs, e-procurement systems, or other complex administrative programs. 
  • Experience with credit card program administration, process, analysis, auditing, reporting, and training.  
  • Ability to conceive of new approaches and solutions to address complex problems and issues.  
  • Serve as the prime contact for procurement programs.  
  • Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.  
  • Excellent customer services skills and professionalism.  
  • Excellent computer skills and competence with a variety of computer applications including ERP systems, dashboard reporting, spreadsheets, databases, on-line systems, internet, and Microsoft Office Suite.  
  • Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. 


The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. California State University, Stanislaus is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. 


Another Source works with their clients, on a retained project basis, to maximize the recruiting process. 


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